How to Get an SSS ID in the New Normal: Read This Before Applying for a UMID Card

Venus Zoleta

Venus Zoleta

Last updated May 18, 2022

Gone are the days when you needed to provide multiple IDs to complete government transactions. Enter the UMID card, perhaps one of the greatest innovations that the government has ever implemented. It rolls all the details of your multiple government IDs―from SSS to PhilHealth―into one identification card, thus making it function like a master key.

With the practicality that it offers, the UMID card has been well-received in the country. A lot of Filipinos flock to SSS and GSIS branches to apply for one.

Thankfully, the UMID application service resumed in September 2021[1] after a long pause amid the COVID-19 quarantine restrictions. If you happen to be an SSS member who wants to apply for a UMID card, you’ve come to the right place. Here’s everything you need to know about how to get a UMID card in the Philippines.

What is UMID?

how to get a umid - what is umid

UMID means Unified Multi-Purpose Identification and is often called the UMID card. The UMID is a four-in-one ID card that Filipinos can use to transact with government agencies such as the Social Security System (SSS), Government Service Insurance System (GSIS), PhilHealth, and Pag-IBIG Fund.

The UMID is also accepted as a valid ID in most transactions, making it one of the most powerful IDs in the Philippines. But unlike getting a passport, the UMID card application is much simpler and easier even for fresh college graduates who are starting out in their first job.

Who May Apply for a UMID Card?

Before you start your UMID application, find out if you’re actually eligible for it. You can apply for the UMID only under any of the following conditions:

  • You’re an SSS member with at least one posted contribution.
  • You’ve lost your UMID card.
  • You need to update your card due to change of name and correction of personal details.

In case you’ve applied for an SS number from December 10, 2020 onward, you have to take note of the following:

  • You don’t have have to fill out the UMID application form.[2]
  • You only have to schedule an appointment for biometric data capture through the My.SSS Appointment System. On your appointment day, you’ll be required to present the printed SS Number application and the transaction number slip.

Note: Should you prefer a manual application at the branch, remember that the Branch Number Coding System applies.[3]

What are the Requirements for a UMID Card?

One of the best things about the UMID card application is that the documents you need to submit aren’t complicated at all. You just have to provide the following UMID requirements:

  • Duly accomplished UMID application form
  • Copy of any of the following primary valid IDs:
    • Driver’s license
    • Passport
    • PRC ID
    • Seaman’s Book

Where Can I Apply for a UMID Card?

how to get a umid - umid application resumption

You can file your UMID application through the following channels:

  • Online via your My.SSS account with an appointment date for biometric data capture at your preferred SSS branch
  • Offline via an SSS branch with a UMID enrollment facility

How to Get a UMID Card in 2022

Here are the steps that you need to take for your UMID card application.

Step 1: Schedule Your Appointment

You can schedule your appointment via online and offline channels. For those who prefer online scheduling, you can use the My.SSS portal. If you want to do it offline, just head over to an SSS branch with a UMID enrollment facility.

How to Book a UMID Appointment Online via My.SSS

how to get a umid - online appointment via My.SSS
  1. Visit the official SSS official website.[4]
  2. On the right side of the page, click the Member tab.
  3. You’ll be directed to the log-in page. Input your User ID and password.
  4. Click the Member Info tab. Choose Appointment System from the drop down menu.
  5. For the Purpose section, select UMID Card Application.
  6. Pick your region, preferred SSS branch, and appointment date. Remember that the dates in red are unavailable, while the ones in green are still available.
  7. Input your desired time schedule and the counter number that will process your application.
  8. Once you’re done with the application, print or take a screenshot of the appointment details for reference.  

How to Set a UMID Appointment via Branch Walk-In

If you don’t have a My.SSS account and you want to schedule your UMID appointment, you can do so by visiting an SSS branch. However, remember that the SSS branch you’re going to visit must have a UMID enrollment facility.[5]

Moreover, you can’t just go to your chosen branch whenever you feel like it as SSS implements the Branch Number Coding system. The 10th digit of your SS or Employer (ER) ID number corresponds to a specific day you’re only allowed to transact at SSS branches. Here are the schedules based on the said 10th digit.

Your SS or Employer ID 10th DigitCorresponding Transaction Day
1 and 2Monday
3 and 4Tuesday
5 and 6Wednesday
7 and 8Thursday
9 and 0Friday

Note: In case the transaction day falls on a public holiday, you can visit the branch the next day.

Step 2: Submit Your Requirements at the SSS Branch

On the date of your appointment, go to your chosen SSS branch and submit your documentary requirements. You may be asked to present the original copy of your primary ID, so make sure that you have it with you. The SSS officer will then check your records and validate your documents.

Step 3: Pay for the UMID Fee (For Replacement Card Only)

If you're applying for a new card to replace a lost or damaged one, or to update your information, you'll be asked to pay a ₱200 replacement fee. You can pay for it at the nearest SSS-accredited collecting partner such as Bayad Center. Don't lose the receipt because you'll have to submit that to the SSS officer who's processing your application.

But if you're a first-timer, you won't have to pay for anything. The UMID is free for new applications.

Step 4: Proceed to the Biometrics Capture Booth

Proceed to the biometrics capture booth. At this point, your photo, digital signature, and fingerprints will be taken. Before leaving the booth, double-check the personal details so errors will be corrected accordingly.

Step 5: Wait for Your UMID Card Pick-Up Schedule 

The staff may inform you about the estimated pick-up schedule of your SSS ID.  Normally, the UMID card is ready for issuance within 30 days after your application.

However, the SSS reminds members that there may be some delays in the issuance of the cards despite the resumption of the application services. Nevertheless, the agency assures members that notifications will be immediately sent to their mobile number or email address once the cards are available for pick-up.

Once you’ve received your card, you can activate it right away at a self-service kiosk of your chosen SSS branch.

Read more: Everything You Need to Know About the PhilSys National ID

UMID Card Application FAQs

Still got some questions? This section may provide answers to your UMID-related questions. 

1. Are the UMID and SSS ID the same?

No. These two ID cards are different even though they're both issued by the SSS. The ID that the SSS currently has been issuing to members since 2011 is the UMID card. Meanwhile, the SSS ID is the blue card that the agency issued before it launched the UMID. Thus, the SSS is no longer releasing the blue SSS ID card.

2. Does the UMID card have an expiration date?

No, your UMID card doesn’t have an expiry date. It’s valid for life. Nevertheless, be careful when it comes to keeping it. If you lose or break it, you’ll need to apply for a replacement card.

3. If I don’t have any primary documents, what should I submit?

In case you don’t have a primary ID, such as a driver’s license, passport, PRC ID, or seaman’s card, you can submit any two of the following secondary documents. One of the said two documents must have your picture.

  • Postal ID
  • School or Company ID
  • TIN Card
  • Membership Card issued by private companies
  • OWWA Card
  • Senior Citizens Card
  • Voter’s Identification Card/Affidavit/Certificate of Registration
  • ATM Card with your name and certification from bank in case it doesn’t have your name
  • Fisherman’s Card issued by the Bureau of Fisheries and Aquatic Resources (BFAR)
  • GSIS Card/Member’s Record/Certificate of Membership
  • Health or Medical Card
  • Permanent Residency ID
  • Birth Certificate
  • Baptismal Certificate
  • Marriage Contract
  • NBI Clearance
  • Pag-IBIG Member’s Data Form

For the complete list, check the UMID application form.[6] 

Read more: 18 Valid IDs in the Philippines You Need to Have

4. How much does it cost to get a UMID?

If you’re getting your UMID card for the first time, you don’t have to pay for anything. But if you’re getting a replacement card, you’ll need to pay ₱200 at the SSS branch on your respective appointment.

5. I need to replace my card to update my data and fingerprint. What should I do?

Just visit the designated branch and submit the previously issued SSS or UMID card.

6. How will I know the status of my application?

If you want to know the status of your SSS UMID application, you can do it via email or My.SSS.

Email the following details to sss_id2@sss.gov.ph:

  • Your full name
  • Your SS Number
  • The details of your concern
  • Photo or scanned copy of the following:
    • Phil ID (national ID) or one primary ID
    • Two valid ID cards, both bearing signatures or with one bearing your picture
  • Photo or selfie of you holding the ID cards/documents that you’ve sent.

Note: The email attachment should not be larger than 30 MB.

how to get a umid - application status verification

Alternatively, you can view the status of your UMID application through your online SSS account. Here's how:

  1. Log in to your My.SSS account.
  2. On the menu, hover your mouse over Member Info.
  3. Click on "UMID/SSS ID Details."
  4. The system will show the information about your UMID application. Check its status under the Transaction Status column.

7. Someone offered to apply a UMID for me. Is this legit?

Avoid these people at all costs! The SSS reminds the public to avoid fixers who offer to make a UMID card  in exchange for a transaction fee. Only the SSS is authorized to make UMID cards.

UMID cards made by these fixers are not legitimate and can’t be used to process official transactions. If you use this card, your benefit claim or loan application may be rejected. You may also face legal charges.

As such, the SSS encourages the public to report Facebook and Instagram pages who offer this service. You can reach out to the agency’s Special Investigation Department via the following contact details:

  • Telephone number: 8709-7198 locals 5313 to 5316
  • Email address: fid@sss.gov.ph

4 Tips Every UMID Applicant Should Remember

Whether you’re filling out your online application form or heading to the SSS branch, you need to keep the following things in mind.

1. Complete the UMID Application Form Before Going to the SSS Branch

Doing this step before your UMID application will reduce the time you'll have to spend at the SSS branch. It's so important that even SSS President and Chief Executive Officer Aurora Ignacio herself issued this reminder to members.[6]

2. Double-Check the Information You’ve Provided

Delays and problems may arise if you’ve provided the SSS with inaccurate data. Before you turn in your application form and the requirements, see to it that all the details are correct and consistent. And double-check the details shown to you at the biometrics capture booth.

3. Wear Appropriate Clothes

Treat your UMID appointment the way you treat your passport appointment. This means that you need to dress appropriately. Refrain from wearing a tank top or a sleeveless shirt as this is not allowed at the photo booth. Similarly, you’ll have to remove items and accessories that may interfere with your appearance in the photo. These include colored contact lenses, large earrings, and eyeglasses.

4. Observe Health and Safety Protocols at the Application Site

how to get a umid - qr code to download form

The pandemic isn’t over yet. Bring your hand sanitizer and wear your face mask and face shield at all times. Don’t forget to bring your own pen. And always follow the health and safety protocols at the application site.

Read more: COMELEC Registration 2022: How to Register as a Voter in the Philippines

Final Thoughts

Having a UMID card comes with a lot of benefits. For one, you don’t have to carry multiple government IDs in your wallet. You can also conveniently access your government benefits from different agencies just by using one card.

Now that you know how to get a UMID card easily, it’s time to set your appointment. Fast-track the entire application process by submitting complete documents and double-checking all the details that you provide to avoid mistakes and confusion.

Moneymax Newsletter

Sources:

Venus leads the blog content strategy and optimization at Moneymax as the Head of Editorial Content. She has 15+ years of experience in content marketing, corporate communications, and public relations. Venus graduated cum laude with a Journalism degree from the University of the Philippines Diliman. Before joining Moneymax, Venus had written informative guides and articles, specializing in personal finance and digital marketing. She also invests in stocks, mutual funds, VUL, and Pag-IBIG MP2. A hardcore Hallyu Tita, she enjoys bingeing K-dramas on Netflix while bonding with her rescued cats. Follow Venus on LinkedIn.