Published: July 13, 2021 | Updated: July 27, 2021 | Posted by: Moneymax | Government Services
A Philippine passport is your ticket to the world. It’s the most important document you’ll need if you wish to study, work, or travel overseas. It’s also a powerful identification card that you can use in transactions with government and private offices.
However, getting or renewing a Philippine passport through the Department of Foreign Affairs (DFA) can be tricky. DFA passport appointment slots are limited. Securing an appointment now feels like winning the lottery due to the shortage of slots in the online scheduling system.
Things have become much more difficult during the pandemic. Because the DFA is limiting the number of applicants that can be physically accommodated, there have been backlogs, which in turn has delayed appointments and schedules.
But a passport is a passport and we all need it to go overseas. Lessen the stress of getting a Philippine passport with our quick and easy guide.
Table of Contents
All Philippine passport applicants—whether for new application or renewal—must book an appointment with the DFA before going to one of its locations.
Exempted from setting a DFA passport appointment are the following applicants who can go directly to the courtesy lane:
Simply visit the DFA passport appointment website (2) and do the following:
Upon submitting the online form, the DFA will email a reference number for paying your passport processing fee.
With the DFA ePayment Portal has been implemented, applicants pay their fees before making a personal appearance at the DFA office. Pay your passport processing fee at any of these authorized payment centers:
According to the DFA, it will add more payment channels soon, including facilities for credit and debit card payments.
Once your payment has been processed, the DFA will send you a confirmation email with a passport appointment packet that contains the following:
Print all the documents in A4-size paper and don’t forget to bring them on the day of your DFA passport appointment.
Is it your first time applying for a Philippine passport? Secure the following requirements before going to the DFA office. Applicants with incomplete requirements are automatically rejected, so better to keep a checklist of the following DFA passport requirements.
You can bring any of the following valid IDs. To secure your application, prepare at least two from the list.
Related article: Everything You Need to Know About the PhilSys National ID
Secure an original copy of your birth certificate authenticated by the Philippine Statistics Authority (PSA). You can conveniently order one online and have it delivered to your home or office address.
You can also present a Certified True Copy (CTC) of your birth certificate issued by the Local Civil Registrar and duly authenticated by the PSA.
Are you a naturalized Filipino citizen? Or maybe you have dual citizenship or have no birth certificate? If so, you need to present additional documents to the DFA.
Married women who want to use their spouse’s surname must submit an original copy of their marriage certificate issued by the PSA. No need to do so for those who’d like to keep their maiden name. For this, ensure you have the complete list of DFA passport requirements.
Arrive at your assigned DFA site 30 minutes before your appointment schedule, as latecomers and those coming in too early aren’t accommodated. Also, observe the proper dress code. Individuals wearing sandos, spaghetti straps, shorts, tubes, sandals, or slippers may not continue their appointment.
Here are some other reminders on your day of DFA passport appointment:
When you’re done with all the passport application or renewal steps, you’ll be issued a stub or receipt that indicates your passport’s tentative release date.
Visit the DFA consular office where you filed your application and present your receipt to claim your passport. If you’ve lost your passport receipt, you need to present a notarized affidavit of loss.
You can assign someone else to pick up your passport if you’re not available to do it. The DFA requires an authorization letter (for immediate family members) or Special Power of Attorney (for non-immediate family) and a photocopy of the authorized representative’s valid ID before issuing the passport.
Don’t delay claiming your passport. The DFA cancels unclaimed passports after six months.
If you chose to have your passport delivered, be sure someone is at home to receive it.
Once you get your new passport, check if all details in it are correct and then put your signature on the third page.
If you don’t see available slots online, it doesn’t mean that they have already been taken up. The DFA advises you to refresh the page, as appointments become available from time to time. Be on the lookout, as slots are made available from 12 p.m. to 9 p.m. on Mondays to Saturdays, except for holidays.
You’ll also find some glimmer of hope in the following days, as the DFA has recently announced that it’s opening additional 177,500 slots until the end of September 2021. The DFA said that the slots were made available after the department opened temporary off-site passport services in the following locations:
Note that each site has a capacity of 500 slots daily and will also be operational from Monday to Saturday.
Unfortunately, walk-ins are currently suspended. Following the Inter-Agency Task Force (IATF) safety protocols, the DFA has limited foot traffic at its offices. To be allowed inside the DFA premises, you’ll be required to present proof of confirmed appointment.
Before, the DFA didn’t allow the cancellation of appointments. If you didn’t show up on the day of your appointment, you would be even banned from scheduling a new appointment for a month.
But now, you have the option to cancel your DFA passport appointment. Just visit the DFA’s View Appointment page on its website to view, reschedule, or cancel your application. You’ll be required to input your appointment code and email address to access the records.
Note that when you cancel your appointment, the passport processing fee will be forfeited, and you’ll not receive a refund.
Yes, you’re still required to secure a DFA passport appointment on your own. Travel agencies can no longer get appointment slots for their clients.
No. DFA passport appointments cannot be booked on Facebook or DFA’s other social media platforms. The DFA reminds everyone that the appointments not made through www.passport.gov.ph are not legitimate and will not be honored.
DFA passport renewal has the same process as new passport applications, except that you need to bring your old/expired passport with a photocopy of its data page (the second page with your photo and personal information) on the day of your appointment. Birth certificates and valid IDs are not required for passport renewal.
No. The DFA considers the NBI clearance as just a supporting document and not a valid ID by itself.
Also, the DFA does not accept the following IDs and documents:
In case of a lost or stolen passport, you’ll still need to have an appointment with the DFA. You’ll have to submit the documents required of first-time passport applicants. This time, though, you must submit a Police Report (must be in English) and an Affidavit of Loss. In case of a lost expired passport, you’ll only submit an Affidavit of Loss; you’re no longer required to submit a Police Report.
Remember that you have a 115-clearing period prior to the processing of your replacement passport application. The DFA also imposes a penalty worth PHP 350 for lost and mutilated passports.
If you’ve applied at the Consular Offices in Metro Manila, the regular processing and releasing of passports take 12 working days and six working days for expedited processing.
If you’ve applied at the offices outside Metro Manila, the regular processing and releasing of passports take 12 working days. For rush or expedited applications, expect your passport within seven working days.
Individuals based abroad should expect their passport in four to six weeks.
Take into account that these delivery timetables don’t include courier delivery time.
New Philippine passports have a 10-year validity, under Republic Act 10928, a law implemented by the administration in early 2018.
Because there’s an ongoing pandemic, going out comes with a lot of risks. Even if you’re already vaccinated, you shouldn’t feel too confident about your safety that you let your guard down.
Here are some of the safety tips to keep in mind before and during your DFA passport application or renewal:
Applying for or renewing a Philippine passport can be challenging. But it’s gotten trickier because of the changes and adjustments the DFA has to adopt due to the pandemic.
Nevertheless, new slots are being opened to accommodate more applicants. With that, there’s a chance that your application will be smooth and easy. Follow the DFA on Facebook or visit its website from time to time to get updates on passport applications.
With a goal to help Filipinos lead healthier financial lives, Moneymax regularly publishes tips and tricks on personal finance and lifestyle, among many other topics. For more finance-related news and articles, follow Moneymax on Linkedin.